BOOKING CONDITIONS FOR MORETONHAMPSTEAD PARISH HALL
The acceptance of these conditions constitutes a legal agreement of hire.
The Hirer will, during the period of hire, be responsible for supervision of the premises, the fabric and the contents, their care, safety from damage however slight; and manage the behaviour of all persons using the premises, whatever their capacity.
The Hirer shall not use the premises for any other purpose other than described on the booking form and shall not sub-hire or allow the premises to be used for any unlawful purpose nor do anything nor bring onto the premises anything which may endanger the same or render invalid any insurance policies in respect thereof nor allow the consumption of alcohol thereon without written permission.
The Hirer shall comply with all conditions and regulations made in respect of the Fire Authority, Local Authority, the Local Magistrate’s Court or otherwise, particularly in connection with any event which includes public dancing and music or other similar public entertainment or stage plays.
The Hirer will not exceed the capacity limit of use.
- Seating capacity for “panto” type arrangement, ie facing the stage is 144 with 12 rows of 12 with a central aisle.
- Seating capacity facing the side wall is 90 with a central aisle.
- Seating capacity with tables is 90.
- Capacity for a disco is 150.
The Hirer must not apply for an alcohol licence unless this is agreed with the Bookings Clerk on booking, who will then advise the hirer how to apply for the licence. The license holder for the sale of alcohol must also be named on this booking form. The sale of alcohol is not permitted unless a licence is obtained
The Hirer will, to fulfil the fire safety requirements of this licence, give the name of a steward who must be over the age of 21. They will be responsible for the evacuation of the building in the case of an emergency and will be responsible for locating fire exits and ensuring the evacuation of those with limited mobility or other disability is considered if required. He/she must also ensure, as is reasonably possible and without endangering life, that the evacuation of the hall is complete. It is recommended that this person does not consume alcohol immediately prior to or (if available) at the function.
The Hirer shall ensure any electrical appliances brought by them to the premises and used shall be safe and in good working order and will be used in a safe manner. Where a residential circuit breaker is provided under terms of the PEL or CPL the hirer must make use of it in the interest of public safety.
The Hirer – Shall indemnify the committee for the cost of repair of any damage done to any part of the property including the curtilage thereof and the contents of the building, which may occur during the period of hiring or as a result of the hiring. Costs will be added to the bill.
The Hirer shall be responsible for making arrangements to insure against third party claims which may lie against him or her or the organisation if acting as a representative whilst using the Parish Hall. (The Parish Hall is insured against any claims arising out of its own negligence.) The hall is regularly inspected.
The Hirer shall, if preparing, serving or selling food, observe all relevant food health and hygiene legislation and regulations.
The Hirer shall ensure that any activities for children under eight years of age comply with the provisions of the The Children Act of 2004 and that only fit and proper persons have access to the children. No roller skating or roller blading is allowed in the hall.
The Hirer will ensure that, for any lettings for use by under 21s, a responsible adult steward will remain at the Parish Hall during hire.
The Hirer shall be responsible for leaving the premises and surrounding area in a clean and tidy condition, properly locked and secured unless directed otherwise and any contents temporarily removed from their usual positions properly replaced. If the hall is found not to have been cleaned the hirer will be charged cleaning fees which will be added to the invoice.
The Parish Hall holds a license for the pursuance of live and recorded music, dance and film from 8.00a.m until midnight. The hall is situated in a residential area, please be sensitive to outside noise levels.
Key – The Hall keys are held at the Post Office and at Baskervilles Ice Cream Parlour when they are open. We have no control over their opening hours. If you require the key outside of these hours please arrange with the booking clerk at the time of booking as to the location and availability of the key. Keys are to be returned straight after the event. If the above are closed please return them to 5 Penny Cottage, Pound Street which is at the back of the alley past Poppy Burgess Osteopath.
Electricity – Is included in the hire charge.
Payment – Payment is by invoice. A deposit is required for Private bookings and may be required for other events at the discretion of the bookings clerk. Payment preferably by bank transfer. Please quote the invoice number as your reference. If this is not possible please make cheques payable to Moretonhampstead Parish Hall and leave in an envelope for the attention of Julia Mockett at Moretonhampstead Information Centre. Full payment of rental and a deposit of £50 will be required prior to a letting for hirers aged under 21.
Cancellation charge will be made at 100% of charge if within 7 days of event, 50% of charge if within 14 days of the event.
Advertising – You may advertise your event on the notice board outside. Events involving live or amplified music must cease playing at midnight.
Fire precautions – Locate fire extinguishers and note where fire exits are. Please turn on Fire Exit signs at night. Our fire regulations state 100 maximum number seated theatre style and maximum 150 for standing and dances. Please turn the signs off when you leave the hall.
Chairs – Stored in the chair cupboard beside the kitchen. Use the trolley to transport them to and from the hall in stacks of 10. There are 80 chairs in the cupboard. There are 75 orange chairs stored at the back of the stage and 25 green plastic chairs in Shed 3.
Tables – Stored in the third shed outside the hall. This has a separate key. Please return the tables cleaned after your event. There are 23 long tables and 10 short tables.
Kitchen: – PLEASE CLEAN and TIDY AFTER USE. All bottles, tins and rubbish must be removed by the hirer. We do not have facilities to deal with the excess. Those under 16 years of age are not permitted to access the kitchen area without supervision.
Parking – There is no parking with the hall. Please use the town carparks.
Footwear – Stiletto shoes or boots must not be worn. All muddy shoes to be removed.
Toilets – The premises have access and suitable toilet facilities for disabled users. The Management Committee encourages hirers of the hall to consider the needs of disabled people.
GDPR – Booking forms are kept for one year after hire, then are destroyed. Personal data from individuals making bookings is held securely, and only used for the purposes of making hall bookings.
Smoking and vaping in the hall is not permitted.
Please leave the Parish Hall as you would wish to find it – thank you.